Submission deadline
Employment Opportunity: Operations Coordinator
Compensation Package: $30,000 - 35,000 Part-time, flexible salary with extended health
benefits and 2 weeks’ vacation (24 - 28 hours per week, to be determined in conversation
with successful candidate)
Application Deadline: July 15, 2024
Anticipated Start Date: August 6, 2024
About CAFKA:
For more than 20 years CAFKA – Contemporary Art Forum Kitchener + Area has supported a diverse
spectrum of local, national, and international artists, bringing hundreds of thought-provoking
contemporary artworks to public spaces across Waterloo Region. CAFKA’s free biennial exhibition
happens in unexpected, accessible spaces, extending contemporary art experiences outside the gallery and positioning them as critical and integral parts of community life. In off-biennial years, CAFKA mobilizes programming partnerships, presenting a more limited number of artist projects, alongside a series of artist lectures, a Youth Council program, and workshops.
CAFKA’s programming works to create meaningful cultural experiences, build community connections, and engage public discourse around issues of social justice, social responsibility, and public and private space, bringing ground-breaking artists to Kitchener-Waterloo to contribute to these discussions. As the only artist-run organization for visual arts in the region, CAFKA plays an important role in supporting community-building and professional development for local artists. CAFKA is currently looking for an Operations Coordinator to join our expanding team.
Job Description:
● Working closely with and reporting to the Director, the Operations Coordinator supports all
aspects of CAFKA operations, including the implementation of core strategic initiatives
and organizational development.
● The position’s primary responsibilities include:
○ financial administration, oversight, and reporting
○ human resources, volunteer, and membership administration and development
○ facilities management
○ operational grant writing, development, and marketing
Operations, Finance, and Development:
● Works alongside the Director to fulfill mandate of CAFKA and act as a
spokesperson for the organization
● Coordinate general operations and administration of organization and biennial
exhibition, including maintenance and communication
● Resource/Office administration: physical and virtual resource and information
management; primary point of contact for general inquiries through email and mail;
primary liaison for contracted service providers (bookkeeper, auditor, etc.)
● Ensure sound bookkeeping and accounting procedures for organization including
financial transactions, accounts payable and receivable, payroll, remittances,
reconciliation, and reporting (finance tracking, CADAC, Final reports, etc.)
● Processes donations, memberships, and coordinates records management through
Quickbooks and CRM software
● Work with Director and Auditor to complete CAFKA’s annual audited statements
● In collaboration with Director, contribute to human relations including development
of job descriptions, operational workflows, and training
● Develops and contributes to policies and procedures relating to HR and operations
as required and assigned according to best practices
● Prepares evaluation reports on biennial activities as required, including impact and
post-mortem, and final grant reports
● Prepares and assists with development of budgets, forecasting, etc.
● Develops and participates in revenue generation strategies through both public and
private sector initiatives and related fundraising and marketing campaigns in
collaboration with Director and Development + Outreach Coordinator.
● Assistance in identifying, preparing and contributing to additional funding sources
and collaborative opportunities such as grants, fundraising, sponsorships and
partnerships as required
● Takes lead on operational grant writing in collaboration with Director and BOD
● Prepares contracts and letters of agreement as directed and required
● Schedules monthly Board of Directors meetings, including sending email reminders
with Zoom links and/or meeting room booking, prepares agendas, assists with
board recruiting, attends board meetings, prepares and assists staff with regular
reports and memorandums to the board
● Participates in development and implementation of digital and social media
strategies to enhance the profile of the organization and audience engagement
● Assists with and supports biennial exhibition programming, events, workshops, and
education initiatives as directed
● Opportunity to tailor creative input and collaboration if desired
Qualifications:
● A passion for contemporary art in public spaces
● Familiarity with Waterloo Regional community
● 2 years administrative/operations experience in a non-profit arts organization
● Post-secondary education or relevant experience in arts administration, non-profit,
or business administration considered an asset
● Commitment to centring anti-racism and anti-oppression in all aspects of work
● Experience facilitating budgets, audits, and payroll and demonstrated experience
with accounting software such as Quickbooks
● Successful track record securing grants
● Familiarity with CADAC system considered an asset
● Excellent interpersonal, written, and verbal communication skills. Highly organized
● Ability to work creatively, think critically, and problem solve
● Experience in a Mac environment. Familiarity with Adobe Creative Suite, Microsoft
Office, Zoom, Dropbox, Mailchimp, social media, Drupal considered an asset
● Ability to work independently, as well as collaboratively at all levels of operation in
a fast-paced environment
● A team player dedicated to building a collegial and collaborative environment as
well as continuously building respectful and trusting relationships with internal and
external stakeholders and community members
● Hours are flexible and vary depending on grant deadlines, biennial exhibition
schedule, and to facilitate meetings/events. A flex block schedule will be in effect
● Valid driver’s license considered an asset
How to Apply:
● Please submit a cover letter and CV in a single PDF to director @ cafka.org with the subject:
“[your name] Operations Coordinator Application” by July 15, 2024
● We would prefer to receive applications electronically. Should you require accommodation at
any time throughout the application process, please contact director @ cafka.org
● We thank all applicants, but only those selected for an interview will be contacted. Interviews are
expected to take place by the end of July
● CAFKA is committed to anti-racism and anti-oppression. We invite individuals who reflect the
diversity of our community to apply, including those who identify as Indigenous, Black, people of
colour, LGBTQIA2S+ individuals, people with disabilities, and members of equity seeking
communities. CAFKA is guided by an anti-racism action plan and engages in an accountability
audit annually.